Accountancy
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60
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Accountancy
0 Agriculture, Fishing
0 Finance, Insurance
0 Call Centres
0 Catering & Hospitality
0 Construction, Property
0 Customer services
0 Defence/Armed Forces
0 Education
0 Electronics
0 Engineering, Manufacturing 0 Graduate, Trainees
0 Healthcare & Nursing
0 Human resources
0 IT & Internet
0 Legal
0 Management consultancy 0 Marketing, Advertising, PR 0 Media, Creative
0 Non-profit, Charities
0 Public sector & Services
0 Recruitment sales
0 Retail, Wholesale
0 Restaurant & Food Service 0 Sales
0 Science
0 Secretarial, Administration 0 Security
0 Senior appointments
0 Telecommunications
0 Transport, Logistics
0 Travel, Leisure, Tourism
0 Other
0
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Section: Retail, Wholesale Vacancy 1545 |
Post:Administrative Assistant |
Salary contractual |
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Requirements and conditions |
Age: |
Has no value
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Gender |
Has no value
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Education: |
no
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Work schedule: |
Has no value
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Work place: |
London
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The announcement text: |
This small award winning design company is seeking a candidate for an Administration Assistant / Office Manager position to support two Principals in a fast paced professional environment.
Our company specializes in design and project management of corporate exhibits, customer business centers and museum exhibitions.
Requirements include a minimum of 2 years job experience with a 4-year college Bachelor`s degree. Candidate must have experience working in Word, Excel, Filemaker Pro, PowerPoint and Acrobat. Knowledge of Adobe Creative Suite and QuickBooks Pro is a plus. Growth areas include: full charge bookkeeping as well as basic assistance with design project management (tracking bids, budgets, schedules, materials and furniture orders).
Responsibilities include but are not limited to:
- Responsible for answering phones, taking messages, checking voicemail, arranging conference calls and web meetings.
- Responsible for filing, copying, DVD duplication, faxing, electronic archiving.
- Handle day-to-day administrative responsibilities including managing calendar, mail, subscriptions, ordering office supplies, managing office equipment including service contracts and back up of server.
- Manage databases: rolodex, client, passwords, job cost, time & expense etc., as well as organizing and creating new databases.
- Pickup and delivery to service suppliers and office errands as well as arranging messenger services and preparing Federal Express pickups.
- Evaluate and purchase of office equipment and services.
- Arrange for and setups of food and refreshments for client meetings.
- Compose, proof read and distribute documents on behalf of the Principals.
- Arrange and follow through with all travel arrangements - both domestic and international and liaise with outside travel agency.
- Prepare all relevant materials for meetings and travel in support of the Principals.
- Track all travel expenses for reimbursement reports and client invoicing.
- Prepare proposals and presentation materials for client presentations.
- Prepare design award entries.
- Maintain company graphic standards.
- Basic maintenance of mixed platform network and server: basic troubleshooting, network addresses, email service, internet connections, website host company and technical supplier.
- Assist with sourcing, locating, ordering client project related materials and supplies.
Additionally:
- Must have high degree of organization skills.
- Ability to be extremely accurate in all documentation and management tasks.
- Highly proactive and take initiative, as well as taking direction from Principals.
- Resourceful and problem solver.
- Follow through on all details.
Location: Westport, CT
Compensation: Commensurate with experience. Health insurance for employee. Retirement benefit after 3 yrs.
Principals only. Recruiters, please don`t contact this job poster.
Please, no phone calls about this job!
Please do not contact job poster about other services, products or commercial interests.
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Contact information |
Employer: |
Алла
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Email: |
PUBLISHING@VPRECORDS.COM
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Phone: |
5017811
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Publication date: 2009-12-01 23:11:36
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